Which ERP system for e-commerce should you choose? A comprehensive overview: Subiekt, Comarch, enova365, and others

ERP or a simple invoicing program?

Before you choose a specific system, you need to know when a "small program" (such as wFirma or Fakturownia) is no longer sufficient. An ERP system becomes necessary when you need:

• Advanced warehouse management (PZ, WZ, MM documents).

• Full accounting.

• Strict inventory control – ERP will not allow you to sell goods that are not physically in stock.

1. Subiekt GT – Classic and a huge database of specialists

It is a true "dinosaur" on the Polish market, based on architecture from the 2000s. Despite its age, hundreds of thousands of companies still use it.

Pros:

• Low entry threshold – the cheapest in the ranking (cost approx. PLN 1,000).

• A multitude of inexpensive integrations available immediately.

• Widespread use – it is easy to find an employee or service technician who is familiar with this system.

• Support for KSeF.

Cons:

• Outdated architecture – the system is over 20 years old.

• Performance – it can "run out of steam" with very large amounts of data (although with optimization, it can handle tens of thousands of orders).

• Additional costs – the Sfera module (required for integration) is charged separately.

2. InsERT Nexo Pro – A modern successor

The natural evolution of Subiekt GT. A system built from scratch, offering a completely different level of comfort and a modern interface.

Pros:

• Built-in Sfera – easier communication with external systems.

• Flexibility and automation features (e.g., order flagging).

• Modern design and improved data structure compared to the GT version.

Cons:

• Speed – it can be slower than its older sibling, the GT, which users continue to report.

• Key features in the Pro version – when deciding to implement e-commerce, it is worth considering only the Pro version.

3. Comarch ERP Optima – Accountants' favorite

The most popular choice of accounting firms in Poland. If your accountant is to decide on the system, they will probably choose Optima.

Pros:

• Always up to date with the law – the fastest updates regarding tax changes (KSeF, JPK).

• Powerful analytics – highly developed reporting modules.

• A vast network of implementation partners across the country.

Cons:

• Problematic cloud – most integrators only work correctly with the desktop version, not the cloud version.

• The need for an implementation specialist – the system is so complex that it usually requires external support for configuration.

4. WaproMag – Focused on logistics

A system with a long history, valued for its speed of document processing and specific approach to logistics.

Pros:

• Performance – handles large volumes of documents well.

• Speed of operation – numerous keyboard shortcuts facilitate everyday use.

• Good integration with brick-and-mortar sales.

Cons:

• Poor documentation – this hinders the creation of dedicated solutions, which increases automation costs.

• Design – like Subiekt GT, the system looks a bit outdated.

5. enova365 – Business-oriented ERP

A modern and flexible solution that goes beyond simple accounting.

Pros:

• Workflow approach – allows you to create advanced order processing procedures.

• Business flexibility – it doesn't just focus on taxes, but on the growth of the company.

• Online version – although with huge sales peaks, it may require its own infrastructure.

Cons:

• Higher implementation cost – prices start at a few thousand zlotys and go up to several thousand zlotys.

• Dependence on partners – the system is almost entirely operated by a partner network.

Enterprise Solutions: For the biggest players

When your scale exceeds standard frameworks, systems such as Comarch ERP XL, Navireo, Verto, or international corporate combines come into play.

• Advantages: No restrictions, vast configuration possibilities, ideal for in-house production.

• Disadvantages: Very high entry threshold (tens or hundreds of thousands of PLN), high maintenance costs, and strong dependence on the implementer.

Summary: What to choose?

The choice depends on your current scale and growth plans:

• Small scale (several hundred orders): Subiekt GT or Nexo Pro due to their low price and easy start-up.

• Medium scale (thousands of orders): Comarch Optima or enova365.

• Large scale and in-house production: Enterprise-class systems (XL, Verto).

Remember that ERP is primarily an accounting system. Even the best ERP in e-commerce often requires support from tools such as BaseLinker, which are better at aggregating orders from multiple sales channels.

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